Finance operations automation: bank reconciliation, invoicing and payment reminders
Finance operations automation for accounting and finance teams. The system reconciles bank statements against your ERP, issues invoices on schedule, reminds customers about overdue payments and shows who owes what.
What hurts
Every day your accountant downloads statements from several banks and matches payments to invoices by hand. Payment references are written any way people like. Some payments stay unmatched for weeks.
Invoices are raised manually at month end. Some are forgotten, some are issued twice. One person keeps track of what has been sent and signed.
Receivables are reviewed once a month in a report. Reminders go out when someone remembers. A cash gap comes as a surprise, usually at the worst moment.
What we build
- Bank statements via PSD2 or bank APIs, or from files
- AI assisted parsing of payment references and matching to invoices
- Posting in Odoo, SAP, Dynamics or a local ERP with a review queue
- Automatic invoicing by schedule or event
- E-invoicing and e-signature status tracking, including KSeF in Poland
- Payment reminders by email or messenger in sequences
- Receivables report and weekly cash inflow forecast
- Log of every automatic action for your accountant and auditor
What you get
- Configured reconciliation and invoicing process
- Integrations with banks and your ERP
- Receivables and cash flow dashboard
- Source code, access and documentation
- Training for the finance team
How we measure the result
- Share of payments matched automatically
- Month end close time
- Amount and age of overdue receivables
- Invoices issued late
Systems and stack
Industries
Questions
How much does finance automation cost?
From $7,000. The price depends on the number of banks, your ERP setup, document types and reminder flows. We give a fixed estimate within 2–3 days after discovery.
Which banks do you support?
Banks with business APIs or PSD2 access through an aggregator. If there is no API, we import statement files. During discovery we check your specific accounts and choose the simplest reliable option.
Does the system post payments on its own?
It posts payments where the match is certain. Partial payments and unclear references go to an accountant with a suggestion. The system never creates payment orders or moves money.
What happens to payments the system cannot match?
They go to a review queue with the closest candidate invoices and the reason for doubt, such as a partial amount or a missing reference. The accountant picks the right match, and that choice becomes a rule for similar payments from the same payer.
How safe is our financial data?
Bank access is read only. Data is processed on our servers or yours, with no third-party models. NDA and DPA are signed before access, processing follows GDPR, and we hold ISO/IEC 27001:2022.
What happens after launch?
For the first month we track unmatched payments and extend the rules. After that we offer SLA support, including bank API changes and ERP upgrades. Code and access stay with you.
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Describe the task. The first call is with the founder.
We reply within one business day. 30 minutes to tell you whether it is worth doing and what it costs.